Clutter and Staff Welfare

How much time to you spend, on average, looking for a given document before you give up and print off another copy, or phone up for another to be sent in the post?

What reasons do you have for not having the original?

Do you have to tell clients who call up that you’ll call them back, because you can’t find the right paperwork or items to be able to discuss the project at that time?

All of the above will be increasing your time spent on a project, AND your costs, both in terms of your time and phone bills, paper (if you have to print another copy off because you can’t find the original), printer cartridges, electricity etc. It may only be a very small cost each time, but multiplied by the number of times that you have to do this, it all adds up. Can you afford to waste this money?
The longer it takes to find something, the more inefficient you are. What’s the opportunity cost to your business?

Efficiency

How much of your clutter is multiple copies of the same thing? You probably keep all the copies because you don’t know where the other copies are. How much did you spend last year on paper and printer cartridges?
If you could cut stationary costs, or more specifically paper costs and printer cartridge costs by 20%, how much would you save?

Your staff

Do your staff ever comment on the office? Maybe they just accept that that’s the way you’re office is. Is the clutter affecting their creativity? What impact might that be having on your quality of service?
By enabling your staff to clear their clutter AND learn how to keep it under control in the future, you are providing them with tools and knowledge that can empower and encourage them. When people feel in control of their environment, they feel more comfortable being in that environment and have the space to concentrate on the important issues – like your clients and business. What would that do for your company?

Why get a Specialist Clutter Consultant?

Do you have the time to try to clear the clutter yourself? Do you know how, or where, to start? Can you do it on your own or do you need someone to show and help you clear it? Do you want to get it done as soon as possible because you don’t want this to be an ongoing issue?

A Specialist Clutter Consultant will;

work with you to enable and help you to decide quickly and easily what you want and need to keep

give you storage and management solutions and guidelines

work with you one-on-one if that is the option you choose, thereby helping you work quickly and effectively

enable you to learn the process so that you only need them to visit you once

Give you very clear results within a short period of time – in as little as 1 day

Give you a tried, tested and already proven method for physically clearing the clutter.

I believe that you already have all the resources and storage space you need in you office. All you need is to know HOW to clear the clutter.

What else could you do to clear your clutter?

1) Get a temp in to sort it?

The disadvantages of a temp would include:

cost approximately £500 per week for a basic admin/filing temp

take at least 3 weeks to clear the clutter without assistance

not remove rubbish from site

not return to follow up for half a day 3 months later to see how things are going

not have a clear process which they could then pass on to you

be constantly asking the directors whether or not a given document was important or not

not know what documents are important to you

be unlikely to stay motivated, other than to make as much money as possible by staying as long as possible

Additional costs resulting from hiring a temp would include skip hire; returning temp help in the future when it gets out of control again; additional stationary costs resulting from having to print off documents that the temp has ‘thrown away’ thinking them not important; time wasted trying to find your documents because you don’t know if the temp has kept them; and if so where the temp has filed or stored them.

You don’t want a temp to throw away important documents – how would that make you look in front of the client?

2) ……..find the time yourself?

If it were that simple, wouldn’t you have done that already?

3) …….get someone in the office to address the issue?

Does anyone in the office realistically have enough time or know how to formulate a method and then ‘try’ it out on everyone? And would the rest of the office be willing to work with this person who was telling them what to do?

What the Clutter Clearing Consultancy can do for you.

Clutter Clearing Consultancy can provide whatever level of service is required and most appropriate for your needs.

There are 3 options of service;

Option 1 - hands on with a clear improvement

Option 2 – hands on help with provision of shredding, skip and floor walking services on the day of the de-clutter

Option 3 – training staff how to do the de-cluttering themselves in advance of a day or more allocated to the de-clutter, plus hands on help on the day with the provision of shredding, skip and floor walking services on the day and post de-clutter clinics in house for people with specific needs.

Each option has different levels of requirements from in terms of staff time – from one and a half hours a day for 4 consecutive days per person on option 1, to 2 consecutive Full days per person on option 3.

The Clutter Clearing Consultancy can also provide in-house training as part of CPD, or home visits to staff who work from home. Whatever the need for your company, the Clutter Clearing Consultancy can provide a tailor made service.

To find out more and talk to a Consultant, call 01295 275030.